Introduction

MPP Tech Ltd. (“MyPropertyCheckIn.com”, “Company” or “We”) respects your privacy and is committed to protecting it through our compliance with this policy.

Any personal information we collect will be used in accordance with the Data Protection Act 1998, GDPR 2018 and other applicable laws.

The purpose of this Privacy Policy is to outline the type of personal data we may collect from you and how we deal with it while you visit this Website (including our website, mobile apps and software products provide by MPP Tech Ltd).

By visiting this Website, you are accepting the terms of this Privacy Policy.

Information We Collect

We collect several types of information from and about users of our Website, including:
a) Personal Information that users provide to us
b) Analytical Information that is obtained via the use of ‘cookies’

We collect information about you for 2 reasons:
a) To process your order and
b) To provide you with the best possible service.

Information You Provide To Us

The type of information we will collect about you includes (but not limited to):
a) Personal Profile Information (e.g. Name, Address, Phone number and Email address.)
b) Personal Portfolio Information (e.g. Information relating to the properties you create profiles for, Documents relating to the properties you create profiles for and Details of the people related to the properties you create profiles for).

Analytical Information

As with most websites, we collect data relating to your visit to our Website to perform statistical and analytical analysis on an aggregate basis.

This data can include:
a) Details such as traffic data, location data, logs and other communication data and the resources that you access and use on the Website.
b) Information about your computer and internet connection, including your IP address, operating system and browser type.

The information we collect automatically is statistical data and may include personal information, or we may maintain it or associate it with personal information we collect in other ways or receive from third parties. It helps us to improve our Website and to deliver a better and more personalized service.

How We Use Your Information

We use the above information to:
a) Present our Website, its contents and services and to fulfil any other purpose for which you provide it.
b) Provide you with information, products or services that you request from us.
c) Carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection.
d) Provide you with notices about your account or use of the Website.

Disclosure Of Your Information

We will not disclose your Personal Data to third parties unless you have consented to this disclosure or unless the third party is required in order to process an application or other communication from you or to perform the services that you have applied for.

We will not sell or give away your personal details to any email marketing company that will use it for the sole purpose of spam or otherwise.

We will however disclose your Personal Data if we believe in good faith that we are required to disclose it in order to comply with any applicable law, a summons, a search warrant, a court or regulatory order, or other statutory requirement.

We may provide Non-Personal Data to third parties, where such information is combined with similar information collected from other users of our website, for example number of users who visit our website, the breakdown of our users, or the activities that visitors to our website engage in while on our website.

Sharing with other website users

When you use the Website, we may share certain information about you with other Website users (e.g. your colleagues with whom you collaborate with).

FOR COLLABORATION: You can create content, which may contain information about you, and grant permission to others to see, share, edit, copy and download that content based on settings you or your administrator (if applicable) select.  Some of the collaboration features of the Website display some or all of your profile information to other Website users when you share or interact with specific content.  For example, when you create an inspection report, we display your name and signature on the report so that other users such as tenants and team members with access to the page know who performed that particular inspection.

MANAGED ACCOUNTS AND ADMINISTRATORS: If you register or access the Website using an email address with a domain that is owned by your employer or organization, and such organization wishes to establish an account, certain information about you including your name, profile picture, contact info, content and past use of your account may become accessible to that organization’s administrator and other Website users sharing the same domain.  If you are an administrator for a particular organization or group of users within the Website, we may share your contact information with current or past Website users, for the purpose of facilitating service-related requests.

How long do we keep information

How long we keep information we collect about you depends on the type of information, as described in further detail below.  After such time, we will either delete or anonymize your information or, if this is not possible (for example, because the information has been stored in backup archives), then we will securely store your information and isolate it from any further use until deletion is possible.

ACCOUNT INFORMATION: We retain your account information for as long as your account is active and a reasonable period thereafter in case you decide to re-activate your account.  We also retain some of your information as necessary to comply with our legal obligations, to resolve disputes, to enforce our agreements, to support business operations, and to continue to develop and improve our services. Where we retain information for service improvement and development, we take steps to eliminate information that directly identifies you, and we only use the information to uncover collective insights about the use of our services, not to specifically analyse personal characteristics about you.

INFORMATION YOU SHARE ON THE WEBSITE: If your account is deactivated or disabled, some of your information and the content you have provided will remain in order to allow other Website users with whom you have shared information to make full use of the services.  For example, we continue to display information relating to the originator of an inspection report.

MANAGED ACCOUNTS: If the Website are made available to you through an organization (e.g., your employer), we retain your information as long as required by the administrator of your account.  For more information, see “Managed accounts and administrators” above.

Data portability:

Data portability is the ability to obtain some of your information in a format you can move from one service provider to another (for instance, when you transfer your mobile phone number to another carrier).  Depending on the context, this applies to some of your information, but not to all of your information.  Should you request it, we will provide you with an electronic file of your basic account information and the information you create under your sole control.

3rd Party Policies

We may establish relationships with other companies in order to offer your more related services and whose services may be accessible via links on MyPropertyCheckIn.
Each individual company operates its own policy regarding the use/sale of personal information and cookies. We will try to provide you with links to high quality, reputable companies which we believe will be of interest and relevant to you, but please note that such third party sites are not under our control and hence we are not responsible for the content or the privacy policies of these other websites. Different terms and conditions may apply to such websites, and such websites may not maintain the same standards of privacy as this website.

Cookies

A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of our Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system may issue cookies when you direct your browser to our Website.

Security

We take privacy and security seriously and have enabled HTTPS access to our site, in addition to existing SSL access over mobile devices.

We have implemented these security safeguards, designed to protect the personal information that you provide, in accordance with industry standards. Access to your data on our Services is password-protected.

Please note, however, that the Internet is not a secure environment, so be careful and select strong passwords.

To protect any data you store on our servers, we also regularly monitor our system for possible vulnerabilities and attacks, and we use a tier-one secured-access data centre. However, since the Internet is not a 100% secure environment, we cannot ensure or warrant the security of any information that you transmit to us. There is no guarantee that information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. It is your responsibility to protect the security of your login information. Please note that emails, instant messaging, and similar means of communication with other Members are not encrypted, and we strongly advise you not to communicate any confidential information through these means. Please help keep your account safe by using a strong password.

Right To View, Edit & Delete Personal Data

You may inform us of any changes in your Personal Data and, in accordance with our obligations under the Data Protection Act 1998; we will update or delete your Personal Data accordingly. This can be done via the User Profile page in the portal.

You may request to see what Personal Data we hold on you. This can be done by sending an email request to team@mypropertycheckin.com and we will reply within 30 days.

You may also request to rectify (if it is inaccurate) or erase (if you believe we do not have a legitimate reason to hold it) your Personal Data. This can be done by sending an email request to team@mypropertycheckin.com and we will reply within 30 days.

Lawful basis for processing (for EEA users): 

If you are an individual in the European Economic Area (EEA), we collect and process information about you only where we have legal bases for doing so under applicable EU laws.  The legal bases depend on the Services you use and how you use them. This means we collect and use your information only where:

  1. We need it to provide you the Services, including to operate the Services, provide customer support and personalized features and to protect the safety and security of the Services;
  2. It satisfies a legitimate interest (which is not overridden by your data protection interests), such as for research and development, to market and promote the Services and to protect our legal rights and interests;
  3. You give us consent to do so for a specific purpose; or
  4. We need to process your data to comply with a legal obligation.

If you have consented to our use of information about you for a specific purpose, you have the right to change your mind at any time, but this will not affect any processing that has already taken place.  Where we are using your information because we or a third party (e.g. your employer) have a legitimate interest to do so, you have the right to object to that use though, in some cases, this may mean no longer using the Website.

Changes To Our Privacy Policy

If we decide to change our privacy policy, we will post those changes on this page so that you are always aware of what information we collect, how we use it and under what circumstances we disclose it. Any changes to this policy made by us will be posted here and will take effect immediately.